Chaperone Requirements

We have two main goals for the Key Club International convention: to provide valuable educational experiences and to ensure the safety and well-being of Key Club members. Without volunteers like you, events like this would not be possible.  

Kiwanis International takes youth protection seriously. The organization has policy and training requirements in place to prepare you and to mitigate risk and unsafe situations during the convention.  

Adults attending Key Club conventions serve in different roles. Some are official chaperones, as district administrators or advisors accompanying students to workshops and general convention sessions. Others are parents or guardians traveling with Key Club members, but without plans to participate in official convention events. Whether you have an active or passive role, we ask that all adults review and abide by Kiwanis youth protection policies.    Below is information about Key Club International’s Youth Protection policies.

Here is a chart that shows who needs what for convention or other overnight events.

Instructions:

  1. Find your role in the chart to learn which youth protection measures are required of you. You will find more instructions about each requirement below the chart.
  2. Scroll down to learn about the three requirements that will get you ready to protect Kiwanis youth. 
Role of Adult Attendee Clear Background Check (valid thru the event dates)

 		Praesidium Courses (valid for two years)

 		2025 Chaperone Youth Protection Policy Training

 
District administrator and board member Yes 6 Yes 
Kiwanis member advisor and faculty advisor Yes 6 Yes 
Chaperone (age 21+ or 25+ depending on district) including CKI member chaperone Yes 3 Yes 
Parent, non-chaperone, staying only 1 night No No No 
Parent, non-chaperone, staying 2+ nights in event hotelYes 3 Yes 
Spouse, partner, relative, or friend: non-chaperone, age 19+, staying 1+ night(s) in the event hotel OR entering event space/activity Yes 3 Yes 
Presenter or CKI member Yes No Review Kiwanis YP Policy PDF 

Step 1: Background Checks

backgroundcheckinstructionsDownload

Step 2: Abuse Prevention Courses

Instructions-to-Access-Praesidium-Youth-Protection-Courses-11.2024Download

Step 3: Policy Training

We are pleased to offer an online chaperone training course that describes Kiwanis youth protection policies and procedures, making it easier than ever for you to learn at your own pace and at a time convenient for you. The course scenarios will help you think through possible risks, student behaviors and best-practice responses.   

The course is hosted on our learning management platform, learn.kiwanis. Choose your role in the chart below to read instructions for logging in after April 15, 2024. This course is required each year you attend the Key Club convention.

Role
 
Key Club advisors, Key Club faculty advisors and district administrators

 
Nonmember chaperones (parents/guardians), guests, Kiwanis members who are not advisors/administrators

 
Instructions In your Kiwanis portal (Kiwanis Connect), select your role associated with Key Club. Go to your “Me” page. Near the bottom of the center, click on “Click here to access ‘Chaperone Policy Training’ or ‘Global Leadership Certificate.’”
This will take you to your learn.kiwanis dashboard, where you will choose the course you will take: “Policy Training for Key Club International Convention Chaperones.” 		Go to learn.kiwanis.org/diweb/start.
Your login is the email address you used to register for the convention. Your password is Icon2024!  (Please click on Forgot Password to change it after verifying you can log in).
This will take you to your learn.kiwanis dashboard, where you will choose the course you will take: “Policy Training for Key Club International Convention Chaperones.” Please allow up to three business days for your account to be available after you register.

Resources 

 Contact information 

If you need technical help or have any other questions, email or call one of the following.  


Resource:
 
Phone:
 
For help with:
 
[email protected] Youth Protection Associate
+1-317-217-6188 		Background checks 
[email protected] Education & Training Administrator
+1-317-217-6218 		Policies and procedures PraesidiumThis webpage 
24/7 Youth Protection Helpline +1-866-607-SAFE (7233) Reporting policy violations, inappropriate behavior or abuse. (Callers may choose to remain anonymous.) 
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